8-9 June 2023
Texas A&M University
America/Chicago timezone

To date, HEP has supported 146 Early Career Research Awards since the inauguration of the Office of Science program in April 2010: 86 to University Academics and 60 to Lab Scientists. In order to increase the coordination and impact of this unique group of HEP leaders we are in the process of standing up an HEP Early Career Award Network (ECAN) to bring the community together to make a broader impact to HEP Science and Outreach.

As part of this we are hosting an ECAN workshop to be held June 8-9th, 2023 at Texas A&M University in College Station, TX. This is anticipated to be a hybrid in-person/virtual event. An ongoing poll among the past ECA winners has shown strong interest, with an expected audience (in-person and virtual) of more than 50.

The ECAN will provide a formal structure and create a resource to connect and engage awardees with mentors, collaborators, and opportunities to engage with community planning, related partners (office of Science, NSF) and international stakeholders. This workshop will focus on establishing the initial setup of working groups for the three major topics (Networking and Career Development, Mentoring, and DEI / Community Outreach) and help define initial timelines and milestones for the ECAN. The workshop also offers several keynote speakers on selected topics and a variety of networking opportunities for ECAN members to get to know each other. The expected results of the workshop will be essential for defining the structure of the Early Career Awards Network by focusing both the needs of the new ECA members and the experiences of the alumni. 

The National Laboratories Office at Texas A&M University has support for travel (airfare, hotel, shuttles, meals) with a confirmation by May 7, 2023.

Guidelines for supported travel (to be reimbursed from TAMU after meeting):

- Airfare needs to be a coach class ticket (business class is outside bounds)

- Hotel is booked (The George). We will just need the name to confirm the reservation. We have 25 rooms currently booked. If more come we have a 2nd hotel available. 

- Ground Shuttle will be provided from Houston (IAH only). Hobby or Austin can also be made so please let us know your itinerary. 

- Per Diem is not covered but all meals will be provided. 

Travel Information

Easterwood Airport (CLL) is located only 2 miles from campus and offers daily flights from/to Dallas/Fort Worth International Airport (DFW) and George Bush Intercontinental Airport (IAH).

You may also wish to consider flying into Houston-area airports (George Bush Intercontinental Airport (IAH); William P. Hobby Airport (HOU) or Austin airport (AUS) and complete the rest of the journey (100 miles) by rental car or airport shuttle. You can arrange shuttle service to and from Houston (IAH) airport with Ground Shuttle. Ground Shuttle  offers daily schedules to College Station from Bush International Airport.  Leave the driving to the professionals while you relax in a safe environment during the hour commute to Aggieland. 


The George Hotel is centrally located within the Brazos Valley’s premier community destination location, Century Square.  The conveniences of events, dining and entertainment are within a 15 minute walking distance of The Texas A&M University main campus

Texas A&M University